A Guide to the SAM Renewal Process

If you want to do business with the federal government, it is necessary to register within the System for Award Management (SAM). Is it time to renew your SAM registration? Or are you unsure how often SAM registration must be renewed? In this article, we discuss the requirements and how to go about the SAM renewal process:

• How do I check my current SAM Registration?

• Review Your Entity Records

• Steps for Updating an Entity Registration

How do I check my current SAM registration?

• If you chose to make your record public, you can view your entity record by going to www.sam.gov, selecting Search Records, and searching by your DUNS number or Legal Business Name

• If your record is available in the public search, but expired, you can view it by searching for your entity by DUNS Number or Legal Business Name, selecting the “Inactive” checkbox, and clicking the “Apply Filters” button

• If you opted out of public search, you will need to log into SAM with the appropriate user account, select Entity Registrations and then Existing Entity Registrations to view your record

Review Your Entity Records

• When you renew or update your registration, you must review the entire record. Take the time to make sure all the information is accurate and complete.

• If your entity’s physical address has changed since you last renewed, make sure to update the address Dun and Bradstreet (D&B) has on file prior to updating the registration in SAM.

You must prepare, sign, and submit a letter formally appointing your Entity Administrator following the requirements.

Steps for Updating an Entity Registration

1. Type www.sam.gov in your Internet browser address bar and then login with your SAM username and password.

2. On the My SAM page, select Entity Registrations and then Existing Entity Registrations from the sub-navigation menu.

3. Search for the entity you want to update or select the Legal Business Name of the entity the Entity List.

4. Select Update Entity from the Registration Details panel.

5. You may not update a registration in Submitted status. You may only update registrations that are Active, Expired, or a Work in Progress.

6. You may delete a Work in Progress if necessary. This will not affect your Active or Expired entity registration.

7. Select what you would like to update: Purpose of Registration and remaining entity registration. All sections applicable to the registration besides the Purpose of Registration or Point of Contacts only (skip to step 9).

8. Update the Core Data section.

9. Update the Assertions section (not required if registering for Federal Assistance opportunities only).

10. Update the Representations and Certifications section (not required if registering for Federal Assistance opportunities only).

11. Update the Points of Contact section, including optional POCs. You may remove optional POCs if they are no longer relevant.

12. If you qualify as a small business, update your information in SBA’s Dynamic Small Business Search (DSBS) or apply for a small business certification via the “SBA Supplemental” page.

13. Select Submit. Your registration will be reviewed. You will receive an email from SAM.gov when your registration is active.

Please note: If your registration update requires IRS or CAGE revalidation, it could take 10-12 business days for it to become active and replace your previous registration.

As you can see, SAM Renewal is cumbersome and takes several hours. While the process is easy, it takes several hours and is often not completed properly by those doing it on their own. Write to us on mgr@karenvr.com or call +1 (720) 897 5115 today to discover how we can help you.